At the annual general meeting, the president or chairman of the organization presides over the meeting and may give an overall status of the organization. The secretary prepares the minutes and may be asked to read important papers. The treasurer may present a financial report. Other officers, the board of directors, and committees may give their reports. Attending this meeting are the members or the shareholders of the organization, depending on the type of organization.

At such meeting, the Company Secretary of the Company plays a crucial role in convening, conduct, and to attend the meeting. He may be supported by his Corporate Secretarial team.